Real Estate Legal Assistant

Job Description:

• Position: Real Estate Legal Assistant

• Location: Fort Myers, Florida
• Duration: Full Time / Permanent
• Pay rate up to $33 per hour

 

About the Opportunity (Responsibilities)

• The Legal Assistant provides high-level administrative and legal support to attorneys and paralegals while maintaining strict confidentiality and delivering exceptional client service.
• The ideal candidate is highly organized, able to manage multiple priorities, and has experience supporting residential and commercial real estate transactions.

 

Benefits

• Comprehensive benefits package.
• Competitive compensation.
• Professional development and career advancement opportunities.
• Collaborative and supportive team environment.
• Stable, well-established law firm with a strong reputation.

 

Responsibilities

• Provide confidential administrative and legal support to attorneys and paralegals.
• Prepare, edit, proofread, and format legal documents, contracts, correspondence, pleadings, and other legal materials.
• Assist with residential and commercial real estate transactions from contract through closing.
• Prepare, review, and organize closing documents.
• Coordinate with lenders, title companies, real estate agents, clients, and other parties involved in transactions.
• Manage attorney calendars, deadlines, appointments, meetings, and conference room scheduling.
• Organize and maintain electronic and physical client files.
• Open new client and matter files while ensuring proper conflict procedures are followed.
• Conduct title searches and review title commitments when applicable.
• Process attorney time entries, expense reports, and invoices.
• Arrange business travel and coordinate logistics as needed.
• Handle incoming calls and correspondence with professionalism and excellent client service.
• Draft routine legal correspondence, memoranda, and other documentation.
• Collaborate with attorneys and administrative departments, including billing, records, marketing, reception, and other support teams.
• Assist with additional administrative projects and overflow work as needed.

 

Minimum Requirement:

• 5–8+ years of legal assistant experience, preferably in a mid-sized or large law firm.
• Experience supporting residential and commercial real estate transactions is strongly preferred.
• Strong knowledge of legal terminology, documentation, and law office procedures.
• Exceptional proofreading, grammar, spelling, and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with legal document management and practice management software is preferred.
• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong interpersonal and communication skills with a client-focused approach.
• Ability to work independently while collaborating effectively with attorneys and support staff.
• Typing proficiency of approximately 80 words per minute is preferred.